Let Workshare Secure be your EMAIL GENIE
Have you ever sent the wrong email to the right person?
Or the right email to the wrong person?
Of course you have. We all have. Email-related mistakes are part and parcel of the digital professional life.
Some of these mistakes can be laughed off as funny ‘bloopers’.
But some of these bloopers can turn into massive catastrophes.
A lost deal, an angry customer, a collapsing company – all these can result from a careless email mistake.
Even knowing this, we don’t spend as much time as we should double-checking that communiqué before sending it out into cyberspace. Frantically trying to recall or delete that email after it has already left your inbox is just an exercise in frustration, despair and yes, even fear.
Want to turn back the clock?
Now you can – with Workshare Secure!
How can Workshare Secure be your EMAIL GENIE?
When you send an email, Workshare Secure uses patented DeltaView comparison technology to check an email’s components, right from the header to its attachments.
This smart, supportive system tracks and scans all outbound emails and builds a picture of what constitutes usual email activity in your company. The data is then collected and analyzed to provide an overview of the information flowing out of your company. Your company’s administrator will be alerted to any suspicious activity which they can then either authorize or contain before it becomes a catastrophe. Workshare Secure ensures complete data protection and email integrity so you no longer have to worry about sending emails to firstname.lastname@example.org!
Prime Infotech Solution is a leading reseller of all Workshare solutions trusted by firms all over APAC. To know more about these products, volume discounts and free trials, contact us today!
Phone: 022-2308-0666, +91-9833650378
3 Effective Ways to Establish Yourself As a True Professional In your Industry.
“I’ve been told that I’m highly skilled, talented and knowledgeable in my area of work. However, my peers and mentors also tell me that I’m not ‘professional’ enough!”
“What does it mean to be a ‘professional’?”
“How can I establish myself as a true professional?”
Improve your skills
Work on your behaviors, etiquette and communications
Fact #1: In the modern era, competition for jobs and roles is heating up.
Fact #2: Technology is already playing a very critical role in the world of work. In fact, technology is so firmly entrenched now that worries about job losses (say, due to Artificial Intelligence) are now commonplace.
For anyone who is aware of these facts – and even for those who are not – it’s important to find a way to stand out from the crowd. This is true for any person in any line of work, any industry and any country.
And one of the best ways to do this is to establish yourself as a professional – someone with strong work ethics, a unique skillset, thorough practical knowledge and exceptional people skills. It also helps if you can look the part!
So how can you establish yourself as a professional?
Here are 3 ways that are proven to work!
1: Improve your skills
No one can know everything about their industry or role all the time. Nonetheless, you can improve your skills and knowledge every single day.
Practice your craft and hone your skills.
Research your work area: read journals and articles, attend events, meet other professionals in your industry.
Do a refresher course in your area of expertise. Or add to your skillset by working on a course in a different (somewhat related) area.
No one is perfect. Work on your weaknesses and shortcomings. If required, ask your organization or immediate supervisor for support. A self-aware person who honestly acknowledges their own weaknesses is always appreciated and even admired.
Upgrade your skills. Add any certificates or diplomas you earn to your resume, LinkedIn profile and anywhere else you have a professional social media presence. Mind your tone though! Don’t boast about your achievements; keep the language simple and matter-of-fact.
2: Work on your behaviors, etiquette and communications
Social media is so ubiquitous nowadays that it’s impossible to live like a hermit. Complete privacy is a myth, and so is a non-judgmental world. Anything you do in your professional life is being noted, commented on and criticized by someone somewhere, so it’s important to work on your behaviors and etiquette in every area.
Do your clothes reflect you as a professional? What about your general appearance? Long hair, tattoos and piercings may be acceptable in a creative profession (Rockstar, anyone?!), but in a more “staid” profession like Banking or Financial Services, such an appearance will make you look unprofessional. You may even be labelled a misfit or potential problem-maker. Dress the part in the best quality garments you can afford. Nothing too tight, short or revealing. Avoid loud colors and bold patterns. If you’re not sure, it’s best to remain conservative. You can never go wrong with a formal suit or semi-formal pants, shirts or saris. Wear a hairstyle that suits both your personality and your profession.
Here are some more tips to look like a professional:
Don’t overdo the accessories. Professional and tacky do not go together
Carry a low-key bag that’s in good repair
Wear clean shoes
Avoid loud jewelry, scarves or watches
Maintain a balance between stylish and comfortable. If your job requires you to stand or walk a lot, does it make sense to wear 4” heels?
What about etiquette? As a professional in the 21st century, you also need to mind your etiquette in many different areas: email, face to face, social media, telephone, etc. To come across as a thorough professional, follow these guidelines:
Practice “active listening”. Listen more than you talk. And don’t interrupt!
Put your phone away when talking to people, and in social situations (e.g. a seminar)
If you are expecting an important call and receive it in a social venue, excuse yourself and take it outside
Answer missed business calls and emails as soon as you can. Invest in voicemail services, or hire a receptionist or secretary
Look people in the eye while talking; make them feel important
Use behaviors like mirroring and rephrasing to let people know that you are listening to them
Give firm handshakes (but don’t break people’s bones!)
Never chew gum when meeting with people. Avoid conducting meetings while eating
If you’re meeting in an office, don’t play background music
Always maintain a professional tone of voice over the telephone, email and in face-to-face meetings
Proofread all outgoing communications, even if it’s a 2-line text message
On social media, keep your business profiles and posts professional
Never post anything that could embarrass or harm you (or your company) later
3: Be prepared
The world of work is constantly changing, and you need to be prepared for this.
Stay on top of updates and trends in your industry. Talk to seniors and experienced professionals, and get their viewpoints. Use this information to improve your own knowledge and work.
It’s also important to be prepared in your day-to-day work life. This means you show up on time for appointments, present an enthusiastic face to the world (even if you’re not feeling particularly enthusiastic), act business-like at all times and always, always say “please”, “excuse me” and “thank you”.
Next, are all your supplies and equipment up-to-date and in good order? If you need to give demonstrations, ensure that you are ready at a moment’s notice. If not, you may lose opportunities and accounts. Make sure the demo asset is working the way it’s supposed to. Practice your spiel. Prepare answers to commonly-asked questions. Be prepared to make deals – make sure you have the authority to say Yes to a new prospect, or to sign on the dotted line.
What about your paperwork? Do you take weeks to prepare contracts, scope of work documents, project plans or invoices? Invest in technology that can help you shorten timelines. Make sure all your documents are neat, well-organized and readable. Double-check them for errors and missed information. A client who spots a mistake is a client you’ve probably lost.
When you take care of all these aspects, you are more likely to come off as a thorough professional. If you don’t, you will quickly earn a poor reputation for unprofessionalism. And no one wants to do business with someone like that!
A final word
It’s very important to maintain a professional business image at all times. We hope this article has shown you how to maintain the whole professional package, from dressing to impress, to how to behave and communicate. Invest some time and energy in making this effort. The results will be worth it!
Did you like this post? Would you like create such powerful content for your brand? Cynergi can help! From websites and blogs to newsletters and social media – we can create content to grow your brand’s presence and establish your thought leadership in your industry! Contact us today!!
Website: cynergi.org | www.cynergiconnects.com
Phone: +91 9833837428
Keeping Up with Content Changes with Workshare Compare
In the digital world, everywhere you turn, you will hear the words ‘Content is king’.
But have you ever heard the words ‘Content is a pain’?
Well, it can be! Or at least, changes to content can!
When content changes, it can have implications for people and businesses – and not all of them good. Changed content affects the meaning of documents and agreements. It can cause rework and misunderstandings. It can lead to data losses and breaches, and render processes, policies and rules obsolete. It can also cause damage to an organization’s financial health and reputation.
But if you’re a Workshare Compare user, you won’t face these problems, because the solution is designed to make tracking content changes a breeze.
Since 1999, Workshare – whose tagline ‘Change Matters’ says it all – has always tried to understand how content changes and how it can affect business objectives and outcomes. Over the past few years, they have been working on newer, more efficient ways to analyze content and its many aspects, including how and where it’s produced, how it’s shared and by whom, and why context is so important for content.
Workshare’s innovations are focused on helping customers understand and manage content changes while protecting it from unscrupulous entities.
Content is the goal, Partnerships are the key
Workshare partners with a number of law firms to put a machine learning layer into their flow of outbound emails. This enables these firms to monitor their email attachments, which in turn helps them identify ‘normal’ behavior patterns. Any behavior that deviates from this normal would be flagged as ‘unusual’. By differentiating between normal and unusual, firms can see and understand the sharing activity – both unintentional and deliberate – that’s putting their content, and subsequently their company and client data at risk.
Enhanced data security with Workshare Compare
Workshare Compare is a world-class solution that helps users understand how content changes in documents. More importantly, it integrates content comparison in the places where it’s created and edited most frequently to simplify the process.
Its comparison tool is fully integrated into the Redocuments content services cloud platform to provide browser-based comparison capability. With this feature, users can perform DeltaView content comparisons directly in their familiar DMS environment without any 3rd-party software. This functionality enhances their NetDocuments experience, brings greater flexibility and mobility to the content review process, and takes a lot of the pain and hassle out of document comparison.
Workshare Selective Compare for snippets and spreadsheets
Workshare already makes it possible to compare different types of files (Word, PDF, PowerPoint, etc.). However, in the past, it was rarely possible to compare snippets (text or code), images or tables.
But now this is very much possible – with Workshare Selective Compare!
With this functionality, users can review one paragraph, clause or image in a long, complex document without running a redline on all the content. With a simple ‘drag and drop’ action, the content to be reviewed can be dropped into the frame, and the software will do the rest.
With Workshare Selective Compare, you can even compare Excel files – whole workbooks or individual spreadsheets – with precision and accuracy.
Prime Infotech Solution is the preferred reseller partner of a number of world-class IT/software solutions from Workshare, Adobe, Microsoft, Tally, Nuance, TeamViewer, and many more. For more information about these products and volume discounts, contact Prime Infotech Solution today!
Phone: 022-2308-0666, +91-9833650378